Bagheera wrote: ↑Mon May 08, 2017 12:08 pm
It appears, from looking at Page 4 of the CDS Financials report for March, 2017 - none of the budgeted funds are applied to events that have occurred so far this term, and only tips are applied to those expenses, even though all of them to date were events organized by the Chancellor.
It appears there are two options that might need further clarity - the first is that the tip income be presented as part of the overall Event budget - and second that the tip income be held to be applied as an offset to solely citizen sponsored events.
In neither instance should the tip income stand in as a replacement line item for ALL events in CDS without any tie-back to the budgeted amount allocated by the Chancellor at the beginning of his term (which was the way it appears it is being handled at present by looking at Page 4 of this report).
Again, I think there are appropriate concepts here, without a practical grasp of actually administering money.
There is ONE account (one batch of money) used for administering the financial affairs of the CDS. (Actually, there is a second one, shown on the Balance Sheet... the Reserves. But they aren't normally touched.) Tier, tip receipts and other revenues come into that account. Tier payments to LL, plus everything listed on the report sheet that Bags displays, comes out of that account. That's it. There is, separately, the budget submitted by the Chancellor and approved by the RA. But the role of the Budget is to act as a guideline for decisions made by those who spend and receive the money, and a forecasting tool for all to have some idea of how the finances will stand.
When Guillaume asked me to report on tips revenues in a way that would show that the tips were not being used for the other general expenses of the community, the best I could do was to show a descriptive and informational section on the Payments page displaying how much was received in tips (also visible on the Income/Expense page) and how much was expended on events, visible also on the Income/Expense page and detailed on the Payments page. This is purely an informational comparison.
So I honestly have no idea what " that the tip income be held to be applied as an offset to solely citizen sponsored events" means. The money is collected and is in the account. Requests come in for events expenses, and they are paid. For myself, I do not have access to anything other than the specifics of what the money is used for... all of which information is displayed on the Payments page.
So what this statement means....
"It appears, from looking at Page 4 of the CDS Financials report for March, 2017 - none of the budgeted funds are applied to events that have occurred so far this term, and only tips are applied to those expenses, even though all of them to date were events organized by the Chancellor."
I have no idea. I suspect that what is suggested here is some notion of money coming out of different accounts, or being paid by different people, for categories of expenditures which are more complex than the CDS record keeping. If, looking at the list of payments for events, you are able to determine different categories, different labeling, different anything, about these events... then please make sure that this information gets communicated. It's not clear to me.
"In neither instance should the tip income stand in as a replacement line item for ALL events in CDS without any tie-back to the budgeted amount allocated by the Chancellor at the beginning of his term (which was the way it appears it is being handled at present by looking at Page 4 of this report)."
Tip income is not standing in for anything! It's simply revenue into the bank account. I'll happily remove the lines showing tips revenues and events expenses... information only!... if they are going to cause so much confusion.
Sudane......................