MINUTES RA Meeting 1 September 2014 8:30 SLT

Announcements by the Leader of the Representative Assembly

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Tor Karlsvalt
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MINUTES RA Meeting 1 September 2014 8:30 SLT

Post by Tor Karlsvalt »

MINUTES
Representative Assembly
Monday, 1 September 2014, 08:30 SLT (Labor Day in Canada and the USA)
Praetorium, Colonia Nova, Confederation of Democratic Simulators

Attending: Cadence Theas, LRA; Gwyneth Llewelyn (arrived 8:40:18); Rosie Gray; Tor Karsvalt
Missing: Cleopatra Xigalia, who had requested a 7-day vote. All votes were unanimous among those present.
Guest Speaker: Sudane Erato, Treasurer of CDS

Transcript of meeting is here: http://forums.slcds.info/viewtopic.php?f=2&t=5455

Meeting was called to order at 8:37 AM SLT

1) Administrative Business

1.1) Review and approve agenda

Motion to approve the Agenda: Rosie 1st, Tor 2nd; Rosie, Tor and Cadence in favor. Motion carries at, 08:40:22.

1.2) Review and approval of the previous August 11, 2014 meeting minutes

Motion to approve the minutes of the last meeting: Tor 1st, Rosie 2nd, Cadance and Gwyn all in favor. Motion carries at: 8:43:47.
Minutes are located at: http://forums.slcds.info/viewtopic.php?f=2&t=5363

1.3) Executive Report (Transcript 08:44:03)

Cadance stated that she had hoped the Chancellor would be available to continue answering questions from the RA and Citizens. She noted that the Chancellor was called away from the RA meeting of 11 August. She regretfully announced that the Chancellor could not attend presently.

This was followed by a discussion regarding the Chancellor’s obligation toward the RA. Rosie Gray, Gwyneth Llewelyn, Cadence, Tor, as well as Callipygian Christensen, Dean, and Soro Dagostino and Lilith Ivory from the SC all made comments. Several citizens also commented. Among these were Widget Whiteberry, Gaius Tiberius Curio, TimLight, Trebor Warcliffe and Michel Manen. The general tone of comments indicated that the RA and vocal citizens wanted the Chancellor to return for questions.

Michel Manen informed the RA that the Chancellor had been ill this weekend.

Motion that we [RA] pick a time that Ceasar has indicated he is available for an RA meeting, and direct him to attend it. Rosie 1st, Gwyneth 2nd, Tor in favor. Motion carries at: 9:33:02.

2) Citizen Concerns (9:33:43)

The LRA opened the meeting for further comments from Citizens. There were no additional concerns so the LRA moved forward and introduced Sudane Erato, Treasurer of the CDS.

3) RA Members’ Concerns
N/A

4) Old Business
N/A

5) New Business

5.1) Special guest presentation (09:35:31)

Given recent concerns from several citizens and members of the RA over the Executive practices regarding reimbursement for expenses, the Treasurer was invited to explain the reimbursement system.

Sudane Erato, Treasurer of the CDS, presented an explanation of the procedures in place to request reimbursement or payment from the CDS. The Treasurer noted that the system used a simple Google Docs spreadsheet and that Chancellors had used this system successfully during many previous terms. The Treasurer provided an illustration of the spreadsheet in order to show how easy the system was. The Treasurer did not know the reasons the Chancellor chooses not to use this system.

Former Chancellors, Trebor Warcliffe and Tor Karlsvalt, remarked upon the ease with which the reimbursement system in place by the Treasurer has worked in past administrations. (09:48, 09:55) Gwyneth Llewelyn, RAM, commented that the system appeared easy to use and provided, “full accountability.” (09:51:14)

Rosie Gray, Callipygian Christensen, Widget Whiteberry and Michel Manen commented or asked questions of the Treasurer.

The Treasurer’s presentation and question period ended at: (10:18:38)

5.2) Conflict of Interest (10:19:57)

The RA discussed the creation of two commissions, one focused on the issue of Conflict of Interest and another focused on Reviewing the CDS and LV groups.

Members and several citizens discussed for formation of the two commissions. This included a discussion on the organization of the Conflict of Interest Commission. (10:28:30-10:33:40)

Motion: To form a commission to review conflict of interest. Chaired by a non-Government member, to be picked among volunteers, after a call for volunteers on the forums, in-world notices, and other official channels. Chair candidates to be presented and approved by the RA on the next meeting. (10:34:58)

Gwyneth 1st, Rosie 2nd, Tor and Cadence in favor, motion carries at: (10:35:49)

5.3) Review of CDS and LV groups

Motion: To form a commission to review the CDS/LV groups. Chair to be Gwyneth Llewelyn. Volunteers to be asked on forums, in-world notices, and other appropriate official channels. To make a final proposal in 30 days. (10:36:47)

Gwyeneth 1st, Tor 2nd, Rosie and Cadence in favor, motion carries at: 10:37:25.

6) Commission Reports

Deferred to next meeting in interest of time.

7) General Announcements

N/A

8 ) Next RA Meeting

TBA

9) Adjourn at 10:39:18.

Citizen
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